ADDessories, accessories for ADD ADHD
I know this site has been a bit neglected as of late, but don’t worry, big things are coming. I mean BIG things.
Look for an updated ADD Organizer
A new ADD Planner (online, paper and offline)
And more…
Plus, more ADHD news, ADD tips and tricks, and all the good stuff we share with each other.
![MC900434929[1]](http://addessories.com/wp-content/uploads/2010/05/MC9004349291.png "MC900434929[1]")
I’m not really sure if I have ever mentioned it here or not, but I’m a freelance writer. I specialize in several different areas including being a freelance financial writer and freelance technology writer.
One of the websites I read from time to time is called Freelance Switch. Originally, I believe, it was conceived as a website to help people make the switch from regular day jobs to becoming full-time freelancers. Over time, it has morphed into more of a generalized resource for various freelance entrepreneurs, especially those work at home small business owners.
It isn’t focused on freelance writers, per se. In fact, I feel like its focus is more on designers and developers, but much of what is good for freelance design work is also good for freelance writing business, so I try and drop by the site or catch up on the latest freelancing tips via the RSS Feed. Incidentally, if anyone is interested, you can “follow” my shared Google Reader items if you like. Be aware that they are both very self-serving (I share all of my own posts) and not at all targeted to attention deficit hyperactivity disorder or ADD in any way.
I bring the subject up because time management and organization skills for ADHD are often just more intense or specialized advice that comes from standard organization tips and best practices. In particular, the crazy, hectic, self-managed, be-your-own-boss, lifestyle that is being a freelancer requires high-power time management techniques and organizational tricks to keep up on the many tasks that a small business owner must do to be successful.
A recent posting brought up the concept of a not-do list. The not-do list is a powerful companion to the more ubiquitous to-do list.
Here’s how it works.
In addition to your usual ADHD trick of maintaining a calendar, adhd planner or organizer with your important to-do list, you also keep a list of things to not be doing.
Now, this isn’t what you might think. A Not-Do list is not for those abstract ADHD traits that you want to manage by avoiding them. For example, do not procrastinate, might be a worthwhile goal, but it is not what goes on the organizing Not-Do list. Rather, the not do list is for items that have been deliberately and rationally dropped from your to-do list for whatever reason.
Generally, the end result of prioritizing your tasks is that some lower-priority items, or tasks with future due dates, are either dropped from your to-do list, or moved to the bottom of the list. One really good organizational tip when it comes to time management is to keep shorter-term to-do lists because they are more manageable. For example, if it is May and you need to register for classes in July, but the schedule isn’t released until June, that to-do item is just cluttering up your list for a month or more. If there is one thing people who are easily distracted do not need, it is extra clutter to focus on.
Which leads back to the not-do list. Unlike the to-do list, which you should look at to help determine what you should work on next, the not-do list is a reminder of the tasks that might draw your attention away from the more important tasks and pressing needs currently at hand, like writing posts for your ADHD blog. (Ahem!)
It’s an age old story among the world of ADDers about people with ADD going off and suddenly doing long-standing projects with laser focus for a period of hours when what they should really be doing is filling out those forms that have to be delivered in one hour. In other words, the not-do list is used to remind yourself of those important, but not pressing needs that might be particularly distracting for that day or week.
Try putting that necessary, but long-term project on your not-do list for this week as a way of maintain focus on those things that must be accomplished this week instead. It might just help you avoid falling down some rabbit holes.
Let me know how it works out for you. I’ll be trying it myself.
Anyone that has been diagnosed with ADD-ADHD has tried numerous organizational strategies already. Many of those ideas are based around the ability to schedule and keep appointments. Often, these organization tips come from sources unrelated to ADD and, thus, unfortunately, often end up ultimately failing to provide any better organization for ADHD individuals. However, that doesn’t mean that all organizing methods are doomed to fail for people with ADD.
Consider a guy named Jeff. Jeff has ADD. Jeff was diagnosed with ADHD as an adult and initially found great relief in finally having a name for the chronic problems he always seemed to be dealing with. As most newly diagnosed people with ADD do, Jeff went through several phases of ADHD once he had been diagnosed. First, he was relieved. Then, he wondered what he could do. Next, he went into research mode. Finally, he moved on to acceptance. (Hopefully, he did not continue onto reluctance, self-pity, or hopelessness.)
Somewhere in the what-to-do phase and research phase, Jeff turned, as many ADDers do at one time or another, to electronic time management gadgets. Electronic organizers, or Personal Information Mangers, also known as PIM, like Palm Pilots or Blackberrys have long seemed like the perfect solution to difficulties with organization and planning, for both adults with ADD and for people without ADHD alike. Since Jeff works in an office environment, he also turned to task manager and planning software installed on his computer, such as Microsoft Outlook.
While, everyone with ADHD responds differently to specific organizational tactics and strategies, there is a frequent hiccup for people with ADD trying to use electronic solutions to organization and planning. That issue is that successfully using organizational software for ADHD or using a PDA to help with ADD involves several different steps, each of which must be completed successfully for improving organizational skills. Students with ADD and adults with ADD typically have difficulty initiating or completing one of these critical time management steps.
Unfortunately, it can be difficult to see where the step-by-step organization or steps of time management break down. That leads to frustration. All to often, that frustration ends up causing the entire process to be considered unsuccessful, when in fact, there may be just a single step that needs more focused attention to make the entire process more efficient.
Let’s say that our ADHD worker, Jeff, gets a Blackberry through his company. Most ADDers love trying out new things and Jeff is no exception. Jeff is also a technology buff and good with things like electronics and computers, so he is particularly excited about his new PDA phone. He spends hours setting up his Blackberry and connecting it to the company network and email systems. Ironically, he ends up neglecting other more important, but less interesting tasks. Jeff tells himself that it is all fine, because once he has the Blackberry setup, he will be so much more efficient, that it will be worth any delay caused in getting to important items on his to-do list.
For a few days after Jeff gets his Blackberry programmed with everything he needs to overcome ADHD traits or ADD issues that have plagued him in the past, the Blackberry does as promised. He is more organized, using his time better, and planning and scheduling better. Events are on his calendar and he can see at a glance what he needs to do each day. In short, Jeff feels like he has made a huge stride forward.
Unfortunately, Jeff, like many ADHD-ADD students and adults, has been here before. Often when something is new and novel, the ADD mind pays great attention to it, sometimes too much attention. However, as the newness wears off and the novelty of the new organization tips goes away, something happens. Jeff reverts to old patterns and the Blackberry, new ADD planner, computer software, notebook, note cards, journal, or whatever else is being tried out, fades into the background noise like so many items before it. Soon, Jeff’s Blackberry isn’t helping at all and he decides that the Blackberry is not helping his ADD-ADHD traits. He returns to his old methods, or he seeks out a new "better" way to help manage his time.
In order for a time management system, scheduling gadget, or calendar utility to actually help keep Jeff on track for more than a short period of time, he needs to break down the individual steps that go into using the device or program. Then, he can concentrate on which one of the steps is breaking down. Only, then, can he figure out what the real issue is and work on fixing it.
Step-by-Step Instructions for Using ADHD Planners or ADHD Software for Time Management (coming Wednesday…)
Otherwise, Jeff will be back in his bosses office, office supply store, or department store, in six months looking to buy something to help with ADD-ADHD again. And, chances are, if he buys something new, he will use if for a week and it will stop being helpful.
(I’m going to have to re-write this article to sound like the book If You Give a Mouse a Cookie. That would be fun. – I’m so proud of myself for not doing it right now instead of moving on to the next critical items on my task list!)